9 Steps To Craft the Best Job Description Template: A Guide for Recruiters

Are you new to hiring and unsure how to write a job description template? Do you want to ensure the right people apply for the role? If so, this guide will be invaluable for you, whether you are a beginner recruiter or have some experience in this field. This post will walk you through a step-by-step process for creating a clear, practical, and highly appealing job post. Remember, each step is worth paying attention to, so don’t miss out on anything. So, let’s start without delaying further.

Steps to Prepare a Job Description Template:

Begin With a To-The-Point Job Title

A well-written job description always starts with the correct title. It helps the candidates instantly know what precisely the recruiter wants. So, if you wish your job posting doesn’t confuse readers at first glance, start with a clear job title. But make sure that you keep it short and to the point.

Even 4-7 words are enough to write a good position name. Another thing you need to avoid in this regard is the use of fancy words. For example, if you need an experienced marketing professional, don’t say it like “Performance-based Marketing Ninja Is Needed.” Instead, use the word people search for.

Follow Up With a Short Job Summary

After writing the title, the next step is adding a summary of the job posting. It is usually a summarized version of what you want in a candidate and what you offer in return. It may range between 3 and 4 concise lines describing the role, demands, and perks.

But remember, don’t try to fit everything in the summary. Instead, provide a quick overview to help job searchers determine whether the role and its offerings align with their expectations. This way, it’s more likely that only the right candidates approach you.

Talk About Company Values a Bit

A professional job description template, especially one written for an online posting, is incomplete without company information. It’s not just a formality but a necessity these days. People don’t just want paychecks or salaries; they also look for a good organizational culture and environment.

So, right after the job summary, take a few lines to say what your company stands for. Mention what makes your team special and what you value in an ideal applicant. You may also talk about the history or achievements of your company in the first couple of lines.

List Key Responsibilities Clearly

After setting a strong foundation for your job description, list key responsibilities. Remember, this part matters to many candidates when deciding whether to apply. That’s why you should make sure that you write it honestly. For example, if you’re hiring for a sales team and want the ideal candidate to meet a particular target daily, mention it transparently.

Also, list all the duties in bullets, and make sure each starts with an action word like “manage,” “plan,” “build,” etc. Don’t repeatedly state similar tasks; group them for readers’ convenience. Moreover, don’t overload applicants with a long list of responsibilities. Instead, only mention the ones that matter the most.

Mention Required Skills and Qualifications

The following section you must include in your job description is the required skills and qualifications. When discussing education, make sure you talk about only the highest degree level. Also, if you want the ideal applicant to have additional professional certifications, clearly mention their name.

On the other hand, when mentioning skills, use two lists: one for must-haves and the other for nice-to-haves. Moreover, clearly state how many years of experience you want a candidate to have to be eligible for the job role. A clear list of skills, education, and expertise makes everything clear to job seekers.

Share Perks and Benefits Transparently

People don’t read a job description to determine whether the role matches their capabilities. Instead, perks and benefits are another major factor that makes a job posting appealing to applicants. So, along with stating your demands, don’t forget to mention what the successful candidates will get in return for their work.

Instead of writing “competitive salary package”, state the exact salary bracket for the intended role. Also, share health benefits, lunch, vacation time, remote options, bonuses, learning support, transport allowance, etc. And remember, don’t make false claims to attract high-profile candidates.

Add Clear Application Instructions

Don’t end generically once you have stated everything needed for a good job description. Instead, give people a reason to take the next step. And this is only possible if you provide them with a proper application process. So, mention the next step, whether you want them to email you, apply through LinkedIn, or navigate to your site’s job application form.

Share details about whether the applicant is required to send a portfolio. Whatever application method you offer, ensure it’s hassle-free and doesn’t require unnecessary things like sign-up or a quick quiz.

Refine The Job Description For Clarity

Remember, your entire job description could be worthless if unclear. So, once you finish writing, step back and read it aloud to check if it sounds simple. If you find any confusing or awkward parts, reword them to clarify your text. When rewording, prefer simpler alternatives for technical terms, complex phrases, and jargon.

However, if you don’t remember a suitable substitute, try an advanced paraphrasing tool for better word replacements. A paraphraser can give you multiple versions of your text with varied vocabulary, making it easier to choose the right words. It might let you replace a word with custom synonyms, which further helps you simplify your job post.

Proofread And Edit Before Posting

Never post a job description on your company’s website or social profile right after finishing writing. Why? Because you might have added any incorrect details or fallen victim to typos unintentionally. Therefore, you should always proofread the whole text of the job post and make necessary edits before posting it.

When proofreading, look for two main blunders: linguistic inaccuracies and factual mistakes. And remember, focus on one type of error at a time when reviewing the document. This way, you can better catch all possible errors you might have ignored during writing. Once your final check is completed, your job description is ready to be posted.

Go Beyond Job Posting: Instantly Source Top Talent with AI

Writing a great job description is essential—but what if you could do more than just wait for applicants? With Talentprise, you can instantly source the best-fit candidates the moment your job description is ready.

Simply paste your job post into Talentprise, and let advanced AI-powered semantic search technology get to work. In seconds, you’ll get a curated list of top talent that matches your job requirements, not just based on titles or keywords, but on a deep understanding of skills, competencies, and potential.

This is 10x more effective than traditional keyword searches or filtering by job titles. Say goodbye to long hours of manual screening and hello to instant, accurate talent sourcing, powered by AI.

Give your job description the reach and precision it deserves with Talentprise.

 To Sum Up

In short, a good job description includes a clear title, summary, company overview, and description of job responsibilities. It also has a dedicated skills and qualifications section and an honest listing of benefits and perks. Most importantly, it ends with a proper call to action, directing candidates about what to do next. Above all, a well-written job post doesn’t have any errors. So, don’t forget to consider these factors when crafting a perfect description for any role.